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Top Accounting Software: Comprehensive Guide for Professionals

Visual representation of diverse accounting software interfaces
Visual representation of diverse accounting software interfaces

Intro

Accounting is a fundamental aspect of any business, regardless of its size or industry. As transactions become more complex and data-driven decision-making takes hold, the demand for effective accounting software has surged. The landscape of accounting software is rich with options, from traditional solutions to cloud-based platforms, all designed to simplify the financial management process.

This article delves into several key accounting software companies, providing a detailed examination of their features, pricing structures, and unique selling points. Understanding what these companies offer is crucial for business professionals who aim to make informed purchasing decisions.

The analysis will cover various factors such as ease of use, the ability to integrate with other systems, and the quality of customer support. By the end of this exploration, readers should have a clearer understanding of how each option aligns with their specific accounting needs, equipping them to navigate the complex landscape of accounting solutions effectively.

Key Features

Overview of Core Features

When evaluating accounting software, several core features stand out. These typically include:

  • Invoicing: The ability to generate and send invoices efficiently is essential for maintaining cash flow.
  • Expense Tracking: An effective system should allow users to track expenses easily to maintain accurate financial records.
  • Reporting: Detailed reporting tools can help in analyzing expenses, revenue, and profitability, providing key insights for decision-making.
  • Tax Management: Seamless tax management features help to ensure compliance with regulations and simplify the preparation of returns.
  • Multi-Currency Support: This is vital for businesses dealing in international markets, as it simplifies transactions across different currencies.

User Interface and Experience

User interface (UI) and user experience (UX) are also critical factors when choosing accounting software. A well-designed UI can greatly reduce the learning curve for new users. Common attributes of user-friendly accounting software include:

  • Intuitive Navigation: Clear and logical layout helps users find the tools they need quickly.
  • Customization: The ability to customize dashboards and reports allows users to tailor the software to their specific needs.
  • Mobile Compatibility: Many successful accounting software options offer mobile access, allowing users to manage finances on the go.

"An intuitive user interface can enhance productivity and make complex financial tasks much more manageable, especially for non-accountants."

Pricing and Plans

Overview of Pricing Models

The pricing models for accounting software vary widely, reflecting the diversity of features and capabilities offered. Common pricing structures include:

  • Subscription-Based: Often billed monthly or annually, this model allows businesses to pay for ongoing access to features and updates.
  • One-Time Purchase: Some software options charge a one-time license fee, though this may limit access to future updates.
  • Freemium Models: These provide a basic version for free, with advanced features unlocked through paid plans.

Comparison of Different Plans

Most leading accounting software companies offer multiple pricing tiers that cater to various business sizes and needs. Some factors to consider when comparing plans include:

  • Number of Users: Different tiers allow for different numbers of users, impacting cost and team access.
  • Feature Access: Higher-tier plans generally offer more advanced features.
  • Support Options: More expensive plans may include prioritized customer support and dedicated account management.

Prologue to Accounting Software

In today's rapidly evolving business landscape, accounting software serves as a cornerstone for financial management. Its relevance cannot be overstated, as it not only simplifies complex financial tasks but also enhances the accuracy and efficiency of accounting processes. For businesses of all sizes, selecting the right accounting software can lead to streamlined operations, informative financial reports, and ultimately, better decision making.

Definition and Purpose

Accounting software is a type of application that facilitates various accounting tasks including tracking financial transactions, managing accounts, and generating financial statements. Its primary purpose is to automate manual processes, reduce human errors, and provide business owners and stakeholders with real-time financial insights. By using such software, companies can maintain compliance with accounting standards and tax regulations more efficiently.

Importance for Businesses

The significance of accounting software for businesses extends beyond mere number crunching. It optimizes workflows, saving valuable time and resources. Key benefits include:

  • Improved Accuracy: Automated calculations lessen the chances of mistakes that can arise from manual entries.
  • Efficient Reporting: Users can generate financial reports quickly, thus providing insights that support strategic planning.
  • Cost-Effective Solutions: While there are initial costs involved, the long-term savings from streamlined operations often outweigh these.
  • Scalability: Many accounting software systems grow with their usersโ€™ needs, making them suitable for both startups and established enterprises.

The increasing complexity of financial regulations and market demands further accentuates the need for robust accounting software solutions. Businesses that embrace these technologies position themselves for long-term success and operational excellence.

"In the digital age, accounting software is not merely a tool but a vital component of strategic business management."

In summary, a careful evaluation of accounting software options will ultimately empower businesses to stay agile and competitive in their respective fields.

Market Overview

Understanding the market overview is essential for anyone looking into accounting software. This section provides insight into current landscape and trends that affect decision-making processes. The market for accounting software is growing and evolving. As businesses become more dependent on technology, the need for effective accounting tools becomes increasingly clear.

Trends in Accounting Software

Recent years have brought significant changes to how accounting software functions. Some of the most notable trends include:

  • Cloud-based Solutions: Many companies are shifting to cloud-based software. This allows for accessibility from anywhere and eliminates the need for physical hardware. A business can access its records online in real-time.
  • Automation: Automation is becoming a focal point. Tasks such as invoicing, payroll processing, and reporting can now be automated. This not only saves time, but also reduces the chances of human error.
  • AI Integration: Artificial intelligence plays a larger role in todayโ€™s software. AI-driven insights can provide businesses with forecasts and help in decision-making by suggesting areas for improvement.
  • User-Friendly Interfaces: The demand for simpler, more intuitive interfaces is rising. Software companies are focusing on creating easier navigation and user experiences to attract non-tech-savvy users.

These trends are shaping how businesses implement accounting solutions, making it vital for companies to stay informed about developments.

Competitor Landscape

The landscape of accounting software companies is quite competitive. Many players are in the field, each offering unique features and services. Key players in this market include Intuit, Xero, FreshBooks, Sage, and Zoho Books. Each company has specific strengths and specialities.

  • Intuit (QuickBooks) is well-known for its comprehensive solutions geared towards small businesses. It offers various pricing plans and packages for diverse needs.
  • Xero emphasizes collaboration and integration capabilities, making it a suitable option for growing companies.
  • FreshBooks is often regarded for its invoicing capabilities and customer support. This can appeal to freelancers and small service-oriented businesses.
  • Sage targets a wide range of users with a robust selection of modules, catering to medium and large enterprises.
  • Zoho Books tends to focus on small businesses looking for affordability with reliable features.

As the market grows, new players continue to enter, leading to heightened innovation and competition in accounting software. This competitive landscape results in better services, pricing models, and customer support, ultimately benefiting the end-users.

Criteria for Selecting Accounting Software

Selecting the right accounting software is crucial for businesses looking to streamline their financial processes. As more companies adopt digital solutions, the criteria for choosing the best software have become more complex. There are several specific elements one must consider for making an informed decision. Each factor can greatly impact daily operations, financial accuracy, and the overall efficiency of the finance team. Understanding these criteria allows businesses to maximize their investment and achieve higher effectiveness and productivity.

Graph showcasing pricing comparisons among accounting platforms
Graph showcasing pricing comparisons among accounting platforms

Key Features to Consider

When evaluating accounting software, the features it offers can determine how well it meets the unique needs of a business. Here are some essential features to examine.

User Interface

The user interface is the first interaction users have with the software. A well-designed user interface leads to a more intuitive experience. It reduces the learning curve for new users and enhances productivity.

Key characteristic: The simplicity and layout of the interface can directly affect user satisfaction. An easily navigable interface is essential because complicated designs can frustrate users and lead to errors.

Unique feature: A customizable dashboard that allows users to modify what they see is highly beneficial. Users can prioritize information and access critical data with ease. However, if the customization options are too limited, users might find it less useful, lacking flexibility.

Integration Options

Integration capabilities can enhance the functionality of accounting software significantly. This feature allows the software to work well with other tools and systems a business might use.

Key characteristic: The ability to sync data across platforms ensures that financial information is accurate and up to date. Businesses benefit from reduced manual entry and decreased risk of errors, which improves operational efficiency.

Unique feature: Adapting easily to third-party applications like payment gateways or inventory management systems can be a strong advantage. Nevertheless, the lack of integration support can hinder performance and lead to data silos.

Security Features

Security is a top concern in the realm of accounting. Protecting financial data is paramount in preventing fraud and ensuring compliance with regulations.

Key characteristic: Strong security protocols, such as data encryption, two-factor authentication, and regular backups, are essential. These measures provide assurance to users about the safety of their sensitive information.

Unique feature: Real-time monitoring of unauthorized access can be a valuable aspect of security. On the downside, overly complex security settings may deter users from engaging with the software.

Pricing Models

Understanding the pricing models of accounting software is vital for budget-conscious businesses. Pricing affects not only the total cost of ownership but also the software's long-term viability for a company.

Subscription-Based

Subscription-based pricing has become popular among accounting software providers. This model can affect budgeting decisions and software usage.

Key characteristic: A predictable monthly fee helps manage finances effectively. This model also often includes updates and customer support, which can ultimately reduce total costs.

Unique feature: Some software allows scaling features up or down based on the needs of the business. However, ongoing subscription costs can accumulate over time, leading to a potentially higher overall expense compared to one-time purchases.

One-Time Purchase

A one-time purchase model requires a substantial upfront investment but can save money in the long run.

Key characteristic: This pricing offers businesses complete ownership of the software. It can be beneficial for organizations with consistent requirements and predictable budgeting.

Unique feature: Often, a one-time purchase includes essential updates for a defined period, which can be better suited for companies that prioritize stability. However, users might miss out on newer features and improvements over time, as they may need to pay extra for significant updates.

In summary, choosing the right accounting software involves examining various criteria, from essential features like user interface and integration to pricing models like subscription-based or one-time purchases. Each aspect affects how effectively the software will serve a business's needs.

Leading Accounting Software Companies

The selection of reliable accounting software is essential for businesses aiming to streamline financial operations, achieve efficiency, and maintain compliance. Companies in this field offer various functions tailored to meet different business needs. Understanding what sets each software apart can guide professionals in making informed decisions that reflect their unique requirements. Exploring leading accounting software companies provides insight into their key offerings, strengths, and potential challenges. This section will dive into specific players in the accounting software market.

Intuit (QuickBooks)

Overview

Intuit's QuickBooks is a frontrunner in the accounting software sector. Its widespread use stems from its user-friendliness and robust functionality. Designed for small to mid-size businesses, QuickBooks simplifies the accounting processes in ways that are particularly advantageous for users with limited accounting knowledge. A unique feature is its ability to customize dashboards, which allow users to view critical metrics at a glance. This flexibility is essential for business owners monitoring their financial health swiftly and effectively.

Features

In terms of features, QuickBooks is notable for its comprehensive suite, which includes invoicing, expense tracking, and tax preparation. It is widely regarded as beneficial due to its automated functionalities like recurring billing and integration with various payment gateways. However, some users find that as their business grows, they require more advanced features that are not available in the basic versions of QuickBooks.

Customer Support

Customer support is another strong point for Intuit. Offering a mix of online resources, community forums, and live chat options, it accommodates diverse user needs. Many customers appreciate the 24/7 availability of support, making it easier to resolve issues promptly. However, response times can vary, sometimes leading to frustration during busy periods.

Xero

Overview

Xero is also a strong contender in the accounting software market. Known for its modern and clean interface, Xero caters primarily to small businesses. Its cloud-based model allows users to access their data anywhere and at any time. The software's strong focus on collaboration makes it easy for accountants and bookkeepers to work with business clients effectively. A unique aspect of Xero is its seamless mobile app, which provides functionalities that mirror its desktop version.

Features

When evaluating features, Xero excels in multi-currency transactions, supporting businesses that operate internationally. The software is popular because of its efficient reporting tools and strong reconciliation processes. On the downside, some users mention the learning curve can be steep, especially for those transitioning from simpler platforms.

Integration Capabilities

Integration capabilities are a key takeaway with Xero. It offers numerous third-party integrations, from CRM software to eCommerce platforms. This flexibility enhances its effectiveness, allowing users to create a system tailored to their specific needs. Nonetheless, not all integrations are smooth, and some users have reported connectivity issues with certain applications.

FreshBooks

Diagram illustrating integration capabilities of various software
Diagram illustrating integration capabilities of various software

Overview

FreshBooks positions itself as an ideal solution for service-based businesses. Its primary draw is the simplicity and speed of invoicing processes, allowing users to create and send professional invoices in just a few clicks. This software is beneficial for entrepreneurs and freelancers looking to manage finances with ease.

Pricing

In terms of pricing, FreshBooks adopts a subscription model, which many find to be affordable for what it offers. Different pricing tiers cater to varied business sizes and needs. However, users should be aware that as they seek to scale, costs can rise significantly if they require additional functionalities or user seats.

User Experience

User experience is notably positive for FreshBooks. The intuitive interface helps users navigate the platform without extensive training. Many appreciate the streamlined processes and clear layout. Although some features do take getting used to, new users often adapt quickly to its systematic design, but others find initial setup requires more time than anticipated.

Sage

Overview

Sage is well-known for catering to larger businesses with more complex accounting needs. Unlike other options with simplified features, Sage provides a robust solution that includes advanced reporting tools and regulatory compliance functionalities. Its popularity comes from its capability to handle intricate financial scenarios.

Modules Available

The range of modules available in Sage is impressive. Users can tailor their software according to precise business requirements. With specialized modules for industries like manufacturing and construction, Sage can fit into diverse operational frameworks seamlessly. That said, the comprehensive nature of these modules can contribute to higher costs and complexity in setup.

Target Audience

The target audience for Sage typically includes established businesses that require robust features for compliance and scalability. Its market position makes it unsuitable for very small businesses, as the product may appear overwhelming. Still, those who need detailed reporting and strong audit trails will find Sage particularly appealing.

Zoho Books

Overview

Zoho Books offers a feature-rich platform aimed at small to medium enterprises. Its integration with the larger Zoho ecosystem is a considerable benefit, making it an attractive option for businesses already utilizing other Zoho applications. Users appreciate its simplicity and affordability in comparison to larger competitors.

Unique Advantages

A unique advantage of Zoho Books is its affordable pricing model, which remains competitive while offering a wide range of features. It manages to encompass extensive functionalities such as inventory management and client portals, suitable for businesses looking for an all-in-one solution. However, some users note that the depth of features can be overwhelming at first.

Market Position

In terms of market position, Zoho Books has been gaining traction among startups and small businesses. Its functionality aligns well with their needs without the extensive costs associated with larger brands. Nevertheless, as businesses grow and evolve, they may find limitations in more complex financial management that are not addressed by Zoho.

Comparison of Features

When evaluating accounting software, a comparison of features is central to understanding how different solutions meet diverse business needs. By comparing features, you can make informed decisions that align with specific organizational requirements. Each software tool has unique strengths that cater to different aspects of financial management.

Features to consider might include usability, flexibility, reporting capabilities, and integration with other tools. A methodical comparison helps to identify not only the optimal software for current requirements but also future needs as your business evolves.

Feature Matrix

A feature matrix provides a clear visualization of what each accounting software offers. It identifies key capabilities and allows for straightforward comparisons. Important features often assessed include:

  • User Interface: Ease of navigation and intuitiveness for users, impacting the learning curve and day-to-day functionality.
  • Integration Options: Ability to connect with other applications, enhancing overall productivity and data management.
  • Scalability: The capacity of the software to grow alongside the business, avoiding the need for frequent replacements.
  • Reporting Tools: The quality and range of reporting capabilities, essential for analyzing financial performance and making data-driven decisions.
  • Mobile Accessibility: Access to accounting systems via mobile devices, providing flexibility for businesses operating remotely or on-the-go.

A well-structured feature matrix will allow businesses to sort through various options efficiently, identifying which software aligns best with their specific needs.

Strengths and Weaknesses

Understanding the strengths and weaknesses of each accounting software is key to making an educated choice. Here are some considerations:

  • Intuit (QuickBooks):
  • Xero:
  • FreshBooks:
  • Sage:
  • Zoho Books:
  • Strengths: Comprehensive features for small to medium businesses, strong customer support, and extensive integrations.
  • Weaknesses: May become complex for larger enterprises, with potential performance issues reported during high-volume transactions.
  • Strengths: User-friendly interface, excellent automation features, strong for collaboration with accountants.
  • Weaknesses: Relatively limited offline capabilities and higher fees for add-ons.
  • Strengths: Excellent invoicing capabilities, ideal for service-based businesses.
  • Weaknesses: Limited accounting features compared to competitors, may not suit businesses with extensive accounting needs.
  • Strengths: Robust for larger organizations, extensive features tailored for different business needs.
  • Weaknesses: Steeper learning curve and potentially higher costs.
  • Strengths: Competitive pricing, good integration with other Zoho products, and strong automation features.
  • Weaknesses: May lack some advanced features found in pricier solutions.

This analysis shows how each software option brings its advantages and downsides to the table. Careful consideration of these factors allows businesses to choose the software that fits them best, making the journey through the accounting landscape a more manageable one.

Customer Feedback and Reviews

Understanding customer feedback and reviews is crucial in the context of accounting software. This chapter highlights how these insights can influence purchasing decisions made by businesses and financial professionals. Reviews provide real-world applications and experiences. They show how well software meets user expectations in terms of functionality, support, and usability. Positive feedback can build trust, while negative comments often reveal shortcomings that might not be apparent through marketing.

User Testimonials

User testimonials present valuable insight into the practical benefits of software. They usually come from diverse businesses, illuminating how different companies utilize various features. For instance, a small business may praise QuickBooks for its simplicity, noting how easy it is to manage invoices. Meanwhile, a larger enterprise might commend Sage for advanced reporting features. Testimonials can also reveal the learning curve associated with the software, affecting the decision-making process for many buyers.

When evaluating user testimonials, consider the following factors:

  • Relevance: Ensure the userโ€™s business size and type match your own.
  • Specificity: Look for detailed comments about particular features and how they solved real problems.
  • Volume: A high number of positive testimonials can signify reliability, while a few negative reviews should not deter you without context.
Chart highlighting customer support ratings across software companies
Chart highlighting customer support ratings across software companies

Overall, user testimonials act as a form of peer review that can effectively shape opinions regarding a softwareโ€™s effectiveness.

Expert Reviews

Expert reviews provide a professional perspective on accounting software. Analysts and industry leaders often evaluate applications rigorously, looking at critical aspects like functionality, innovation, and market positioning. They may conduct extensive comparisons and highlight areas where software excels or falls short.

A reputable review can often mention:

  • Performance: How does the software handle various tasks? Is it responsive?
  • Security: Experts will assess how well the software protects data, an important consideration for sensitive financial information.
  • Scalability: Can the software grow with a business? Experts often comment on how well platforms accommodate increasing data or user loads.

โ€œExpert reviews can save time and alleviate concerns by highlighting potential issues before a company commits to a purchase.โ€

Relying on both user testimonials and expert reviews ensures a well-rounded understanding of accounting software options. Amidst the variety available, these insights are essential for making informed decisions.

Implementation and Support

In the realm of accounting software, the importance of effective implementation and ongoing support cannot be overstated. These elements significantly influence user satisfaction and the software's overall success within an organization. Proper implementation ensures that users can navigate the system with ease, while ongoing support provides essential assistance as needs evolve over time.

The onboarding process is crucial because it directly affects how well users adopt the new software. A seamless onboarding can lead to quicker integration and improved productivity. Additionally, robust support mechanisms can prevent disruptions in workflow, allowing businesses to maintain their operations smoothly. The proper balance of these elements can determine how well a company utilizes its accounting software, thus influencing its financial reporting accuracy and efficiency.

Onboarding Processes

An effective onboarding process is the first step to a successful transition to new accounting software. It generally includes structured training sessions, comprehensive tutorials, and user-friendly resources that facilitate early user engagement. Companies like Intuit (QuickBooks) and Xero typically offer various onboarding options. These may vary from video guides to live support sessions, helping teams understand how to effectively utilize the software.

Some critical factors to consider during the onboarding phase include:

  • Customization: Tailoring the software to the specific needs of the business.
  • Training Materials: Availability of user-friendly guides and resources.
  • Timeframe: Ensuring that the onboarding process is efficient and timely without overwhelming users.

The effectiveness of onboarding can set the tone for user confidence and long-term satisfaction. Often, businesses that invest time and resources during this initial phase report higher retention rates and more effective use of the software down the line.

Ongoing Support Options

Once the initial onboarding is complete, ongoing support becomes essential. This phase involves more than just troubleshooting issues; it encompasses proactive assistance to adapt to new needs and updates.

Several support options can enhance the user experience. Common support offerings include:

  • Help Desks: Providing timely responses to user inquiries.
  • Online Communities: Platforms like Reddit can serve as forums where users share experiences and solutions.
  • Regular Updates: Ensuring users have access to the latest features and improvements.

The effectiveness of these support mechanisms varies based on the provider. For instance, FreshBooks is known for responsive customer service, while Zoho Books offers a vast knowledge base for self-help. Users should consider not only the immediate support options but also how well the provider invests in improving its service over time.

Effective implementation and supportive resources lead to enhanced user satisfaction and promote maximum benefits from the accounting software.

Future of Accounting Software

The realm of accounting software is constantly evolving, influenced by a range of factors including technological innovations and changing market needs. Understanding the future of accounting software is crucial for businesses aiming to stay competitive and efficient. By recognizing upcoming trends, companies can make strategic decisions about the software they adopt, maximize productivity, and ensure they are meeting client expectations.

Technological Advances

In recent years, technological advances have significantly shaped the accounting software landscape. Innovations such as artificial intelligence and machine learning are helping automate complex tasks. These advancements allow for more accurate data analysis and predictive financial modeling.

Additionally, cloud computing has revolutionized accessibility and collaboration. Users can access their financial data anytime and from anywhere, leading to enhanced remote work capabilities. The integration of mobile applications further supports users, allowing for real-time updates and transactions.

Other notable technologies include blockchain, which can provide increased transparency and security in financial transactions. This is especially relevant for audit trails and compliance. The push towards automation is also reducing human error while saving time and costs. By leveraging these technologies, accounting firms can allocate resources more effectively, focusing on strategic analysis rather than mundane tasks.

Shifts in Market Demand

Market demand for accounting software is shifting in response to various trends and user preferences. As businesses become more aware of the importance of financial health and data-driven decision-making, the need for sophisticated accounting solutions has surged.

There is a noticeable trend toward user-friendly interfaces. Business owners are looking for intuitive software that requires minimal training. Among smaller businesses, the demand for affordable, easy-to-use solutions is particularly high.

Another significant shift involves integration capabilities. Businesses increasingly expect their accounting software to work seamlessly with other systems, such as Customer Relationship Management (CRM) or Inventory Management tools. This integration allows for smoother operations and enhanced data analytics.

"The next wave of accounting software will place emphasis on integrated systems that create a holistic view of business operations."

Moreover, the current environment is pushing companies to consider sustainability and ethical practices. There is a growing inclination towards software that can help track expenses related to corporate social responsibility initiatives.

In summary, the future of accounting software holds promise as it adapts to technological changes and evolving market demands. Businesses that actively engage with these developments will position themselves for success in a fast-paced financial landscape.

Culmination

The conclusion serves as the final act of our exploration into the landscape of accounting software. It ties together the insights gathered throughout the article and reiterates the essential considerations for a business. Recognizing the importance of selecting the right accounting software cannot be understated. It is not merely a tool, but a fundamental asset that can influence the financial integrity and operational efficiency of an organization.

Key elements include understanding unique features, pricing structures, and ongoing support options. Each software solution has its strengths and weaknesses, making it crucial to align the choice with the specific needs of the business.

Benefits of investing time into this selection process are multifaceted. A well-chosen accounting software can streamline financial processes, minimize errors, and offer valuable insights into financial health. Additionally, it can foster better decision-making, enabling companies to adapt swiftly to market changes.

In the current age of digital transformation, considerations for future-proofing the software choice must also be included. The increasing trend towards cloud-based solutions, integration capabilities, and mobile access are factors that should not be overlooked. Understanding these dimensions will help ensure that the chosen software remains relevant and useful in the coming years.

The reflections on these aspects, combined with the detailed examination of leading accounting software, provide the necessary framework for making an informed decision. The journey through the accounting software landscape beckons careful thought, aligning technology with business strategy, ensuring success and growth in an increasingly competitive environment.

Final Thoughts

As we close this article, it is prudent to emphasize the significance of thorough research and consideration when choosing accounting software. Many businesses falter by underestimating this process, often selecting based on superficial criteria or hasty judgments. Engaging with user reviews, exploring demo versions, and understanding the long-term implications of software integration are critical steps.

"A well-informed decision today can yield significant financial benefits tomorrow."

Moreover, the landscape will continue to evolve with emerging technologies. Keeping abreast of industry trends and advancements will be vital.

In essence, the task at hand is more than just selecting software; it is about ensuring that your business is equipped with the right tools to thrive in a fast-paced world. Take the time to weigh the options and make a choice that not only serves current needs but also prepares for future growth.

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